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COURSE DESCRIPTION This course describes how to start using batch card printing features in NCDB. You’ll be able to print your cards much more quickly than before directly from your web browser. |
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Rotation – text rotation. Please make sure your design meets ISO standards before you overuse rotation.
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Important note: when the defined width of the placeholder is too short, the text that goes outside its borders will be cropped. Take this into account when defining your placeholders! In case you want to delete the placeholder, just mark it with your mouse and click “Remove Placeholder” button. |
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Custom fields are special type for optional data that can be defined differently to fit needs of every card issuer. Through custom fields, basically any value or more values can be attached to a specific card holder or card. This can be for example name of study course, student ID, blood group, card serie etc. Custom fields should reflect the “real world” – information that are tied to a person should be bound to cardholders, whereas information tied to card should be defined as card bound. Values for custom fields can be added using the API for external issuers (most recommended way for External Issuers), or manually in edit mode of cardholders/cards. How to define new custom fields? Custom fields can be defined in NCDB -> Cards Issuers -> Custom Fields
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Assigning Card Design to Card Issuer/Partner To be able to use your defined Card Design for batch card printing, you have to assign this design to Card Issuers/Partners. In both cases, you do it in Card Issuer/Partner editing mode. In “Card Settings” window, choose the correct card type and in drop down menu, select your Card Design. Don’t forget to confirm this change by clicking “Save card issuer”/”Save partner” button!
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If you want this Card Design to become the default one, in left vertical menu, go to Licence Management –> Card Designs and click on “Default Designs” button. In drop down menus, you can define default Card Designs for different types and forms of cards. Again, don’t forget to save your changes.
💳 BATCH CARD PRINTING
Batch card printing feature is available for ER users (ISIC authority in each country) and personalization center users. Logged in as user of personalization center, please navigate to Orders –> Batch Card Printing page. The list shows you all plastic card order entries (new cards, duplicates) of the orders which are in “In Production“ status and were not marked as printed yet. You can filter out records by your needs using the filter options. To reset the filter please click “Reset filter“ link.
In case you need to edit cardholder name and/or date of birth please click the mouse to the appropriate field and edit the data. You can confirm your changes hiting “Enter“ key on your keyborard or clicking by the mouse somewhere out of the edited fields. To show card preview please click on the magnifying glass icon (marked in the picture below).
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In the first column you can find checkboxes to select which records you want to print. You can tick them individually or select all records by ticking the checkbox in the table header. Then click the “Print“ button, NCDB will generate print batch for you, each record (card) as an individual page. Please select your card printer, ensure the header and footer printing is disabled in your web browser and print the cards. Once completed and verified that all cards were printed correctly please mark records (cards) in NCDB as printed clicking “Process“ button at the top of the page (available currently only for personalization center users). This button marks all currently selected records (cards) as printed.
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Individual Card Printing Every plastic card with associated card design can be individually re-printed from the card detail (Cards –> Card List –> Card Detail) by clicking the “Print Card“ button. When you hover mouse over this button and wait a while a card preview will be shown.
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💻 LABEL PRINTING
Although it is not recommended, it is still possible for your Personalization Center to use label printer to print labels for cards. Imagine the following situation: in NCDB, you have just processed the order and you sent it to Personalization Center to print the cards. However, for whatever reason, you need to print only the card labels. How can you do it? Log into the account of Personalization Center and go to Orders -> Order List. Find the “Unprocessed Entries Export” button and press it. The system will download an excel file with all entries, that are ready for printing (each line is one entry – it means one card).
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Using the information from this excel file, you can print labels for your cards. This process includes connecting the excel file with a text editor like MS Word and creating the design of your labels there. The process of connecting MS Excel to MS Word will not be described in this tutorial, help can be found on the web. When the labels are printed, you have to tell NCDB that the print was succesfully done. This can be done through importing the modified excel “Unprocessed Entries Export” that you downloaded in previous step. Into this excel file, to the “Process result” column, write “OK” (see the picture). This way, the system will know that labels for these cards were already printed. After saving this file, import it back to NCDB (still logged in as Personalization Center user) using the “Import processed” button. At this moment, the cards that you marked with “OK” should disappear from Batch Card Printing completely and they should appear in NCDB among other issued cards.
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Note: custom fields cannot be printed through label printing, but only through standard Batch Card Printing described in previous section. |