European Student Card (ESC)

The European Student Card is a card that is intended to facilitate communication with universities for students who are going to join the Erasmus program. Thanks to the card, the students will have access to the Erasmus+ mobile application where they can handle all the administrative requirements associated with Erasmus. Also, they gain access to online courses and services provided by other higher education institutions. In the future, the European Student Card will allow students to participate in cultural activities and events throughout Europe at a student price.

The aim of this project is to integrate the automatic issuance of the European Student Card to students of universities that cooperate with the ESC. When ordering a new ISIC card, only one card will be issued to such students, which will contain all the data of the ISIC card and the ESC card. Each university involved in the Erasmus+ program will get access to the ESC platform, which is an administrative interface where the school can set its data, get identification numbers and instructions by the ESC and at the same time view the overview of the ESC cards issued under the given school.

The European Student Card Project - Presentation for Institutions

First steps to issue ESC:

For the issuance of ESC, it is necessary to have a special design approved by ISO, which you will use for issuing ISIC. The new ESC designs must include:

• ESI placeholder

• QR code containing a specific URL

• ESC logo

You can read more about creating new designs in a separate course.

https://gtsalive.atlassian.net/l/cp/dcu2fKbT

Issuing ESC is not possible without providing the email and personal ID of the student applying for the card. ESC can only be issued for ISIC cards. A student's personal ID must always be unique and must not be duplicated with another student. Personal ID must not contain letters with diacritics.

On the NCDB issuer detail, you will find a new checkbox "Issuing ESC cards". This option will only be available to College/University publishers. After ticking the checkbox, the exclusive representative will be required to fill in the following data:

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• PIC - school identification number - validation for the number of characters (9), only digits.

• API key for ALIVE Platform sESC communication.

• sHO (school domain) to create a unique student number within the ESC platform. 

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Institutions -> Update my institution -> Institution PIC

The following ESC placeholders have to be added to the card design:

• QR code

• ESI (European Student Identifier)- student identification code in the form: urn:schac:personalUniqueCode:int:esi:<schoolDomain>:<studentCode>

• ESC logo

Use the existing QR code functionality to insert a QR code. When creating the QR code on the card design, you add the parameter: "ESC_CARD_URL" to the QR code.

It consists of the given URL in front, followed by the ESCN (card number).

After scanning the QR code, the student or institution will be redirected to the ESC website where they can verify the validity of their ID card.

The minimum size of the QR code on the card is 15x15 mm, it can also be displayed on the back of the card.

• Student identifier number

• The ESC logo must be present on the first page of the card.

Example of how to set the design correctly with logo and placeholders:

Issuing ISIC with ESC is possible in several ways:

• NCDB order

• API

• NCDB excel import

Issuing takes place in the classic way that you are used to. An ESC card is automatically issued to the ISIC card.

• On the details of the card in the "Card Data" section, the ESC Card Number (ESCN), ESC card status and ESC card export status will be displayed.

• In the "Holder data" section, the ESC student ID (ESI) field will be displayed.

Two new buttons are added on the publisher detail that has ESC publishing enabled:

List of holders without ESC

After clicking, an .xlsx file will be generated with a list of ISIC card holders under the given issuer whose ISIC card expiry date is in the future.

Displayed fields: holder ID, first name, last name, card number, card validity until, e-mail address, personal ID.

The list will be sorted by holder ID in descending order.

On this overview, the user can see whether the listed cardholders have complete data and, if necessary, will be able to supplement them using standard methods (editing in the NCDB, API, etc.).

Issuance of ESC cards

The user will be able to request the issuance of ESC cards for holders who already have complete data (e-mail address and personal ID) and for whom an ESC card has not yet been issued.

On the Dashboard of NCDB, there is a section called “External system export state”. Within the section, you can see how many expots into ESC failed.

The text is clickable, so after clicking, the list of specific cards with unsuccessful ESC export is displayed.

In the detail of each card, the reason for unsuccessful export is described using short information.

After the reason for unsuccessful export is solved (for example worng ESC credentials are corrected), the ESC cards are reexported automatically.